Agenda and draft minutes

RESOLVED that G Marshall be appointed Chair for the meeting.

Members are requested to declare the existence and nature of any disclosable pecuniary interest and/or other interest in any item on the agenda.

There were no declarations of interest.

The Committee is asked to confirm as a correct record the minutes of the meeting held on 2 December 2021.

The minutes of the meeting held on 2 December were approved and signed as a correct record.

To review the Council's Fire Safety Management Policy and procedures to minimise/eliminate the risks from the exposure of fire at work. This is in accordance with the Council’s duty to ensure, as far as is reasonably practicable, the health, safety and welfare at work of all employees and others.

The Committee reviewed the Council’s Fire Safety Management Policy and Procedures to minimise and eliminate the risks from the exposure of fire at work.

The Council had a legal responsibility under the Health and Safety at Work Act 1974, The management of Health and Safety at Work Regulations 1999 and the Regulatory Reform, Fire Safety Order 2005 to produce an up to date written policy and procedure to support the properties currently owned by the Council. These properties included Offices, Sheltered Housing, Leisure centres, museums and works depot.  

RESOLVED that the revised Fire Safety Management Policy be approved.

To revise the Legionella Policy to ensure that the Council is undertaking all reasonable precautions to prevent or control the risk of Legionella at all Council buildings. This is in accordance with the Council’s duty to ensure, as far as is reasonably practicable, the health, safety and welfare at work of all employees.

Members were updated with the revised Legionella Policy that ensured the Council was undertaking all reasonable precautions to prevent or control the risk of Legionella at all Council buildings.

RESOLVED that the revised Control of Legionella Bacteria in Water Systems Policy be approved.

To seek approval for the new ICT strategy through to 2027 in accordance with the Council’s values of continuous improvement and value for money.

Members considered the new ICT strategy through to 2027 in accordance with the Council’s Values of continuous improvement and value for money.

The strategy provided four ICT themes to support the strategic objectives of enabling efficiency, responding flexibly and with agility to customer needs, modern architecture supporting efficient and agile working culture and robust arrangements for business continuity, information management and governance and security.

Concern had been raised with the telephone system with Members of the public not being able to get through. It was encouraging that a lot of residents were now using online services to access consultations and reporting. An increase in agile working had reduced the business mileage across the Authority and allowed for meetings to take place virtually. System Integration was happening in some cases but providers, in some cases did not make it easy and was not always the right solution.

RESOLVED that, with effect from 24 March 2022, the new ICT Strategy be adopted.

To provide Members with an annual review of activity and outcomes in respect of the Council’s equality and diversity work.

Members noted the annual review of activity and outcomes in respect of the Council’s equality and diversity work and the progress in implementing the action plan.

The Equality and Diversity Policy provided the framework for the Council’s approach to the wide-ranging equality and diversity agenda. It also incorporated the Council’s legal responsibilities as a public body within the meaning of the Equality Act 2010, it also outlined the Council’s aims and aspirations for achieving cohesive and inclusive communities and ensured equal access to services.

RESOLVED that the proposed Equalities Objectives 2022/23 and action plan for 2022/24 contained in appendices 2 and 4 be approved.

To report progress against outcome targets linked to Corporate Plan priorities and objectives and to provide an update as to the latest financial performance as measured against the budget.

Members noted the progress made against outcome targets linked to Corporate Plan priorities and objectives and were provided with the latest financial performance as measured against the budget.

To provide the Committee with various updates and information regarding the review of surveillance cameras owned and operated by the Council.  Specifically, those monitored as part of the share service with Ashfield District Council and Newark and Sherwood District Council.

The Committee was updated with information regarding the review of surveillance cameras owned and operated by the Council.  Specifically, those monitored as part of the share service with Ashfield District Council and Newark and Sherwood District Council.

To provide the Committee with a general update on parking services including shared service arrangements for 2020/21.

Members were provided with an update on parking services including shared service arrangements for 202/21 including the financial impact of COVID-19 on the income. The Council currently has 32 electric vehicle charging points spread across the borough following funding from the GO Ultra Low Cities Project.

To update Members on progress on The Square Phase 2 in Beeston.

Members were updated with the progress on The Square Phase 2 in Beeston.

The Committee is asked to RESOLVE that, under Section 100A of the Local Government Act, 1972, the public and press be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 1, 2, and 3 of Schedule 12A of the Act.

RESOLVED that, under Section 100A of the Local Government Act,1972, the public and press be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 1,2 and 3 of Schedule 12A of the Act.

1.    RESOLVED to add any payment currently under negotiation to be paid to the refresh project budget.

2.    RESOLVED to appoint Marvel projects to construct the changing places toilets within the budget approved by the Finance & Resources Committee of 9 December.

RESOLVED that the contract for the ongoing Maintenance of the OPEN Housing Management System is placed with the company as set out in the report.