Agenda and draft minutes

Personnel Committee - Monday, 16 September 2019 7.00 pm

Venue: New Council Chamber. Foster Avenue, Beeston NG9 1AB

Contact: Email: committees@broxtowe.gov.uk 

Items
No. Item

1.

DECLARATIONS OF INTEREST

Members are requested to declare the existence and nature of any disclosable pecuniary interest and/or other interest in any item on the agenda.

Minutes:

There were no declarations of interest.

2.

TERMS OF REFERENCE pdf icon PDF 194 KB

To inform the Committee of its terms of reference in order to provide information on its remit and potential future areas of consideration.

 

Minutes:

The Committee noted its Terms of Reference.

3.

REFERENCES

The following policies were due to be considered at the Local Joint Committee meeting held on 12 September 2019. Members will be updated at the meeting as to the outcomes from the Joint Committee meeting.

3.1

Local Joint Consultative Committee pdf icon PDF 100 KB

12 September 2019

Whistleblowing Policy

Additional documents:

Minutes:

12 September 2019

Whistleblowing Policy

 

The Committee considered the amendments to the Whistleblowing Policy proposed by the Local Joint Consultative Committee. It was noted that the Chief Audit and Control Officer had been added to the Policy as a point of contact for reporting whistleblowing.

 

RESOLVED that amendments to the Whistleblowing Policy be approved.

 

3.2

Local Joint Consultative Committee pdf icon PDF 102 KB

12 September 2019

Code of Conduct

Additional documents:

Minutes:

12 September 2019

Code of Conduct

 

The Committee considered the amendments to the Code of Conduct proposed by the Local Joint Consultative Committee. It was noted that the Code of Conduct had been amended to state that all gifts required registration and all hospitality required approval by the appropriate manager.

 

The Committee requested that the Governance, Audit and Standards Committee ensure that there is a consistency in approach with regard to the Member code of conduct.

 

 

RESOLVED that amendments to the Code of Conduct be approved, subject to the exception that minimal hospitality such as tea, coffee biscuits or a buffet lunch need not be declared or are required to be approved in advance by a line manager

 

 

3.3

Local Joint Consultative Committee pdf icon PDF 11 KB

12 September 2019

Dying to Work

Additional documents:

Minutes:

12 September 2019

Dying to Work Charter

 

The Committee considered the introduction of the Dying to Work Charter proposed by the Local Joint Consultative Committee. By signing the Charter, the Council were agreeing to supporting any employee diagnosed with a terminal illness by continuing to provide reasonable adjustments to help maintain dignity, continuity of employment and the right to choose the best course of action for themselves and their families without undue financial loss. The Committee requested that suitable publicity be given to the signing of the charter.

 

RESOLVED that the Dying to Work Charter be approved.

3.4

Local Joint Consultative Committee pdf icon PDF 8 KB

12 September 2019

Attendance Management

Additional documents:

Minutes:

12 September 2019

Attendance Management Policy

 

The Committee considered the amendments to the Attendance Management Policy proposed by the Local Joint Consultative Committee. It was noted that the policy had been amended to incorporate the Dying to Work Charter.

 

RESOLVED that amendments to the Attendance Management Policy be approved.

 

3.5

Local Joint Consultative Committee pdf icon PDF 97 KB

12 September 2019

Domestic Abuse

Additional documents:

Minutes:

12 September 2019

Domestic Abuse Policy

 

The Committee considered the introduction of a new Domestic Abuse Policy to replace the existing Domestic Violence and Abuse Policy. The policy outlines the Council’s commitment to support employees who are suffering from domestic abuse and provides a practical framework for employees and managers and specifies the methods of support available.

 

RESOLVED that the introduction of a new Domestic Abuse Policy be approved.

3.6

Local Joint Consultative Committee pdf icon PDF 95 KB

12 September 2019

Leave Scheme

Additional documents:

Minutes:

12 September 2019

Leave Scheme

 

The Committee considered the proposed amendments to the Leave Scheme proposed by the Local Joint Consultative Committee. This included proposing up to ten working days paid leave, pro rata for part time employees, to attend medical, legal and housing appointments in relation to their domestic abuse case.

 

RESOLVED that the amendments to the Leave Scheme be approved.

 

 

3.7

Local Joint Consultative Committee pdf icon PDF 101 KB

12 September 2019

Menopause in the Workplace

Additional documents:

Minutes:

12 September 2019

Menopause in the Workplace Policy

 

The Committee considered the introduction of the Menopause in the Workplace Policy. The policy was intended to provide employees assurance and support, whilst also providing guidance for managers.

 

            RESOLVED that the introduction of the Menopause in the Workplace Policy be approved subject to amending the wording to ensure people identifying as intersex/trans are included within the remit of the policy.

 

4.

RESTRUCTURE OF LEARNING AND DEVELOPMENT TEAM, INCLUDING PROPOSED LEARNING AND DEVELOPMENT APPRENTICE pdf icon PDF 94 KB

To advise Committee of a proposal to re-structure the Learning and Development Team within the Human Resources Section, including the appointment of an apprentice, following the resignation of the Learning and Systems Development Officer.  

 

Additional documents:

Minutes:

The Committee were advised of a proposal to re-structure the Learning and Development Team within the Human Resources Section, including the appointment of an apprentice.

 

RESOLVED to implement the proposed changes to the Human Resources Section.

 

5.

PERFORMANCE MANAGEMENT - BUSINESS PLAN PROGRESS SUPPORT SERVICE AREAS - HUMAN RESOURCES pdf icon PDF 287 KB

To report progress against outcome targets identified in the Business Plans for the support services areas, linked to Corporate Plan priorities and objectives, and to provide an update as to the latest key performance indicators therein.

 

Minutes:

The Committee were informed of progress against outcome targets identified in the Business Plans for the support services areas, linked to Corporate Plan priorities and objectives. It was noted that the Council were working toward being a level three disabliity confident employer.

 

 

6.

WORK PROGRAMME pdf icon PDF 99 KB

Minutes:

The Committee considered the Work Programme.

 

RESOLVED that the Work Programme be approved, subject to the inclusion of further reports on support offered to employees dealing with domestic violence cases, internal communications (especially at Kimberley Depot), management of long term health conditions in the workplace and health profiling of staff and staff engagement.