Agenda and minutes

To receive apologies and to be notified of the attendance of substitutes.

Apologies for absence were received from Councillors S A Bagshaw, A Cooper, G S Hills, S Kerry, D L MacRae, J W McGrath, W Mee, D D Pringle and E Williamson.

Members are requested to declare the existence and nature of any disclosable pecuniary interest and/or other interest in any item on the agenda.

Councillors R E Bofinger, C Carr and S Dannheimer declared registerable interests in item14, as they are, or were proposed to be Board Members of Liberty Leisure Ltd, minute number 13 refers.

Council is asked to confirm as a correct record the minutes of the meeting held on 6 March 2024.

The minutes of the meeting held on 6 March 2024 were confirmed and signed as a correct record.

The Mayor presented the new Broxtowe Youth Mayor, Libby Bales with her chain of office. The new Youth Mayor addressed the Council and stated that she was looking forward to showcasing the region on behalf of the young people of Broxtowe. Members congratulated Libby on her appointment and stated the importance of the Youth Mayor role.

 

The Mayor gave a resume of her year in office and expressed thanks to her consort Poppy, her Chaplain, Council employees and fellow Council members for their valued assistance and support during the year.

 

The Mayor represented the Borough at 219 engagements and raised £22,150 for the Broxtowe Community Fund.

 

A Vote of Thanks to the Mayor was proposed by Councillor G Marshall, seconded by Councillor L A Ball and carried upon being put to the vote.

It was proposed by Councillor R E Bofinger and seconded by Councillor P J Owen that Councillor S Paterson be elected as Mayor of the Borough for the ensuing year.

 

          RESOLVED that Councillor S Paterson be elected Mayor of the Borough 2024/25.

 

Councillor S Paterson having signed the Declaration of Acceptance of Office, thanked the Council for having elected her Mayor of the Borough. Councillor Paterson stated she would be supporting the Helpful Bureau during her year in office and raising awareness for the Broxtowe Community Fund and Dystonia UK.

 

It was proposed by Councillor M Radulovic MBE and seconded by Councillors M Brown, S J Carr and K Woodhead that Councillor R Bullock be appointed Deputy Mayor of the Borough for the ensuing year.

 

            RESOLVED that Councillor R Bullock be appointed Deputy Mayor of the Borough 2024/25.

 

Councillor R Bullock having signed the Declaration of Acceptance of Office thanked the Council for having appointed him Deputy Mayor of the Borough.

 

To note appointments to the Cabinet and Committees of the Cabinet by the Leader in accordance with the schedule to be laid before the Meeting.

Members noted the appointments to the Cabinet and Committees of the Cabinet by the Leader in accordance with the schedule laid before the meeting.

 

Cabinet

 

M Radulovic MBE (Chair) - Portfolio Holder for Economic Development and Asset Management

G Marshall (Vice Chair) - Portfolio Holder for Resources and Personnel Policy

H E Skinner - Portfolio Holder for Environment and Climate Change

V C Smith - Portfolio for Housing

H J Faccio - Portfolio Holder for Community Safety

C Carr - Portfolio Holder for Leisure and Health

R E Bofinger

P A Smith

S A Bagshaw

J W McGrath

 

Policy Overview Working Group

 

Labour

 

G. Bunn (Chair)                                           Substitutes    1. M Radulovic MBE

A Cooper (Vice-Chair)                                                        2. G Marshall

R.S Falvey                                                                            3. S A Bagshaw

P.J Bales                                                                               4. V C Smith

S. Paterson                                                                           5. H J Faccio

R Bullock                                                                               6. H E Skinner

D Bagshaw                                                                           7.C Carr

J W McGrath                                                                         8. P A Smith

                                                                                                 

 

Conservatives

 

D D Pringle                                                  

G S Hills

M Brown

 

Independent and Liberal Democrat Group

 

R D Macrae                                                   Substitutes    1. S J Carr

D L Macrae                                                                            2. D K Watts

 

 

Events, Arts, Culture and Heritage Working Group

 

Labour

 

T Cullen (Chair)

S Paterson

G Bunn

W Mee

S Dannheimer

K Harlow

K Woodward

E Winfield

 

Independent and Liberal Democrat Group

 

E Williamson (Vice-Chair)

D L MacRae

 

Conservative

 

H G Khaled MBE

S Kerry

A W G A Stockwell

 

Shared Prosperity Fund Members Advisory Panel (UKSPF Panel)

 

Labour

 

M Radulovic MBE (Chair)

G Marshall (Vice-Chair)

S A Bagshaw

 

Independent /Liberal Democrat Group

 

B C Carr

 

Conservative

 

P J Owen

 

The Council is requested to note the Members chosen as Leader and Deputy Leader of the Opposition and the Leaders and Deputy Leaders of any other group.

It was noted that Councillor M Radulovic MBE was the Leader of the Labour Group and Councillor G Marshall was Deputy Leader. Councillor P J Owen was Leader of the Conservative Group with Councillor D D Pringle as the Deputy Leader. Councillor R D MacRae was the Leader of the Broxtowe Independent Group with Councillor with Councillor E Williamson as the Deputy Leader, and Councillor D K Watts as the Leader of the Liberal-Democrat Group and Councillor H Land as the Deputy Leader. 

 

1.     Appointments to Committees/Overview & Scrutiny

Committee/etc.

 

To make appointments in accordance with the

schedule to be laid before the meeting.

 

2.     The Council is asked to NOTE that either the

Leader of the Council or another Councillor being

their nominated representative, and either the

Leader of the Opposition or another Councillor

being their nominated representative, have the

right to attend any of the Council’s Committees,

which are not scrutiny Committees, as ex-officio

Members and to speak but not vote at it provided

that such nominated representatives may not be

in attendance at the same meeting as their

respective Leaders, unless they have been

appointed as a Member of that Committee or are

acting as a substitute for a named Member.

Appointment to Committees/Overview &Scrutiny Committees

 

The Council noted that either the Leader of the Council or another Councillor being their nominated representative, and either the Leader of the opposition or another Councillor being their nominated representative, have the right to attend any of the Council’s Committees, which are not scrutiny committees, as ex-officio Members and to speak but not vote at it provided that such nominated representatives may not be in attendance at the same meeting as their respective leaders, unless they have been appointed as a Member of that Committee or are acting as a substitute for named Member.

 

Planning Committee

Labour

 

D Bagshaw (Chair)                          Substitutes    1. R Bullock

S Jeremiah (Vice Chair)                                         2. A Cooper

G Marshall                                                                3. S Webb

R E Bofinger                                                             4. K Woodhead

H E Skinner                                                              5. V C Smith

G Bunn                                                                      6. W Mee

P A Smith                                                                  7. S A Bagshaw

P J Bales                                                                   8. S Paterson                                                                      

Conservative

 

L A Ball BEM                                    Substitutes    1. H G Khaled MBE

D D Pringle                                                               2. J M Owen

G S Hills                                                                    3. P J Owen

Broxtowe Independent Group

 

S J Carr                                             Substitute      1. E Williamson

Liberal Democrat Group

 

D K Watts                                          Substitute      1. H Land

                                                                                               

 

 

Licensing & Appeals Committee

Labour

 

R Bullock (Chair)

S Webb (Vice-Chair)

E Winfield

A Cooper

C M Tideswell

T Cullen

K Woodhead

S Jeremiah

Conservative

 

D D Pringle

G S Hills

S Kerry

Broxtowe Independent Group

 

B C Carr

 

Liberal Democrat Group

 

H Land

 

Overview & Scrutiny Committee

Labour

 

S Dannheimer (Chair)                                                                                            

E Winfield

K A Harlow

C M Tideswell

T Marsh (Vice-Chair)

S Webb

K Woodhead                                                                        

Conservatives

 

J M Owen

A W G A Stockwell

H L Crosby                                                                                       

Broxtowe Independent Group

 

R D MacRae

E Williamson (Vice-Chair)                         

Liberal Democrat Group

 

H Land                                                                                                          

 

 

Governance, Audit & Standards Committee

 

Labour

 

E Winfield (Vice Chair)                               Substitutes    1. P Smith

P J Bales                                                                               2. K Woodhead

R Bullock                                                                               3. C Carr

G Bunn                                                                                  4. S Dannheimer

S Dannheimer                                                                      5. C M Tideswell

K A Harlow                                                                            6. G Marshall

W Mee

S Webb

Conservative

 

M Brown                                                        Substitute      1. P J Owen

J M Owen                                                     

G S Hills                                                       

Broxtowe Independent Group

 

S J Carr (Chair)                                            Substitute      1.B C Carr

Liberal Democrat Group

 

A Kingdon                                                     Substitute      1.D K Watts

                                                                                               

 

Advisory Shareholder Sub-Committee

 

Labour

 

S Jeremiah (Chair)                                      Substitutes    1. K A Harlow

W Mee (Vice-chair)                                                              2. P J Bales

S Webb

 

Conservative

 

G S Hills

 

Broxtowe Independent Group

 

B C Carr                                                         Substitute      1. R D MacRae

 

 

 

Chief Officer Employment Committee

 

Labour

 

G Marshall(Chair)                                        Substitutes    1. M Radulovic MBE

V C Smith                                                                              2. H E Skinner

K Woodhead

H J Faccio

 

Conservative

 

P J Owen                                                      Substitute      1. J M Owen

D D Pringle

 

Broxtowe Independent Group

 

R D MacRae                                                 Substitute      1. S J Carr

 

 

 

 

 

Independent Members

 

Two Independent Persons to be appointed to the Committee solely in relation to disciplinary matters for statutory chief officers within the relevant Terms of Reference for the Senior Officer Employment Committee.

 

 

Local Joint Consultative Committee

 

Labour

 

R Bofinger

G Marshall

A Cooper

E Winfield

 

Conservative

 

D  ...  view the full minutes text for item 10.

RESOLVED that the appointment of representatives on outside bodies be as follows:

 

Body/Organisation                                                      Representation

 

Age Concern Eastwood                                                      Cllr R Bullock

 

Attenborough Nature Reserve Forum                              Cllr P A Smith

Cllr T A Cullen

Cllr H E Skinner

 

Beeston Consolidated Charity                                           Cllr E Winfield

Cllr H E Skinner

 

Beeston Rylands Community Centre                               Cllr S Webb

                                                                                                Cllr S Dannheimer

 

Broxtowe Citizens Advice Bureau                                    Cllr P A Smith

 

Canalside Heritage Centre                                                 Cllr V C Smith

(sub Cllr R Bullock)

 

Chilwell Community Centre                                               Cllr S Jeremiah

Cllr H E Skinner

Cllr C M Tideswell

 

Core City Board/Joint Leadership Board                         Cllr G Marshall

 

East Midlands Councils                                                      Cllr M Radulovic MBE or nominated representative

 

Museum Service                                                                  Cllr K Woodhead

 

Eastwood Volunteer Bureau Management                     Cllr K Woodhead

Committee                                                                            

 

Frances Dixon and Catherine Gregory Charity              Cllr D K Watts

Cllr H Land

 

Greater Nottingham Groundwork Trust                            Cllr H E Skinner

 

Greenwood Partnership Board                                          Cllr H E Skinner

 

Joint Planning Advisory Board                                          Cllr M Radulovic MBE

 

Local Government Association                                         Cllr M Radulovic MBE or nominated representative

 

Local Government Information Unit                                 Cllr M Radulovic MBE

 

Nottingham Express Transit Development Board          Cllr W Mee

 

Nottingham Playhouse Trust                                             Cllr K A Harlow

 

Nottinghamshire Local Government Leaders Group     Cllr M Radulovic MBE or nominated representative

 

United Charities of Abel Collins                                        Cllr B C Carr

 

Health Scrutiny Lead Member                                           Cllr C M Tideswell

                                                                                                (sub Cllr E Winfield)

 

Sure Start                                                                              Cllr H J Faccio

Cllr C M Tideswell

 

Health and Wellbeing Board                                              Cllr C M Tideswell

 

Notts Police and Crime Commissioner’s Panel              Cllr H J Faccio

(Sub Cllr T Cullen)

 

 

Armed Forces Champion                                                   Cllr M Radulovic MBE

 

Liberty Leisure Board Member                                          Cllr R Bofinger

Cllr C Carr

Cllr S Dannheimer

 

Joint Waste and Recycling Committee                            Cllr H E Skinner

 

East Midlands Airport Consultative Committee              Cllr P Smith or nominated representative

 

District Councils Network                                                   Cllr M Radulovic MBE or nominated representative

 

 

Refugee Steering Group                                                     Cllr E Winfield

Cllr B C Carr

Cllr H G Khaled

 

Parking and Traffic Regulations Outside                         Cllr W Mee

London Joint Committee

 

 

 

To agree the Scheme of Delegation.

Members considered the Scheme of Delegation and agreed, in line with the Constitution that at the annual meeting of the Council, it should agree the Scheme of Delegations or such part of it as the Constitution determines it is for the Council to agree.

 

RESOLVED that the Scheme of Delegation be approved.

 

The Council is asked to NOTE the removal of Chris Laxton-Kane from the Directors of the Board of Liberty Leisure Limited and RESOLVE that Daniel Gammons, Business Development Manager, Liberty Leisure Limited, be appointed to the Board.

Members noted the removal of Mr Chris Laxton-Kane from the Liberty Leisure Ltd Board of Directors.

 

RESOLVED that Mr Daniel Gammons, Business Development Manager, Liberty Leisure Ltd, be appointed to the Board.

 

(Having declared registerable interests in the item, Councillors R E Bofinger, C Carr and S Dannheimer left the meeting before discussion or voting thereon.)

 

Governance Audit and Standards Committee – 18 March 2024

Amendments to the Constitution

 

The Committee considered amendments to the Constitution regarding Portfolio Holders’ Responsibilities in relation to the Council’s Complaints Service and note the position on members to the Planning Committee and Bramcote Bereavement Joint Services Committee

 

The Local Government and Social Care Ombudsman (LGSCO), in association with the Housing Ombudsman (HO), issued a draft Joint Complaint Handling Code in October 2023. The aim of the Code was to introduce consistency in the way that both bodies deal with complaints.

 

Recommendation

 

RECOMMENDED to Council that the amendments to the Terms of Reference within the Constitution for the Portfolio Holder for Resources and Personnel Policy be approved.

 

The Governance, Audit and Standards Committee had considered amendments to the Constitution regarding Portfolio Holders’ Responsibilities in relation to the Council’s Complaints Service. The Local Government and Social Care Ombudsman in association with the Housing Ombudsman issued a draft Joint Complaint Handling Code in October 2023. The aim of the Code was to introduce consistency in the way that both bodies deal with complaints.

 

RESOLVED that the amendments to the Terms of Reference within the Constitution for the Portfolio Holder for Resources and Personnel Policy be approved.

To 'make' (adopt) the Chetwynd: The Toton and Chilwell Neighbourhood Plan, following a successful referendum result on 2 May 2024.

Following an Independent Examination into the Chetwynd: The Toton and Chilwell Neighbourhood Plan, the Independent Examiner recommended that the Plan should proceed to referendum, subject to a number of recommended modifications. At its meeting of 6 February 2024, Cabinet resolved that the Chetwynd: The Toton and Chilwell Neighbourhood Plan, once amended as proposed, would meet the basic conditions and other relevant legislative requirements and should proceed to referendum.

 RESOLVED that:

1.      Following the successful referendum on 2 May 2024, the Council ‘makes’ (adopts) the Chetwynd: The Toton and Chilwell Neighbourhood Plan.

2.      Authority be given to issue a statement setting out this decision (the ‘Decision Statement’).