Agenda and minutes

Members are requested to declare the existence and nature of any disclosable pecuniary interest and/or other interest in any item on the agenda.

Councillor S Easom declared a non-pecuniary interest as he was a Director on the Liberty Leisure board agenda items 4 and 11, minute numbers 24 and 27 refers.

Councillor R D MacRae declared an interest in agenda 4 as he was on the Hemlock Happening Committee group. Minute number 24 refers and he also declared an interest in agenda item 6 as he had been involved in the delivering the food projects. Minute item 26 refers.

The Committee is asked to confirm as a correct record the minutes of the meeting held on 15 September 2021.

The minutes of the meeting held on 15 September 2021 were confirmed and signed as a correct record.

To seek approval for the programme of events to be delivered in the Borough by Liberty Leisure Limited for the year 2022-23.

The Committee considered the proposed options for the delivery of events for the year 2022-23.

Liberty Leisure Limited had adopted the Council’s Broxtowe Events Strategy’, 2015 and beyond as agreed in the Management Agreement between Local Authority Trading Company and the Council. The strategy influenced the annual programme of events delivered by the company from 2017-21.

Suggestions for the events programme for 2022-23 included Hemlock Happening, Play days, Christmas Lights Switch on, Beeston Beach, Cinema, 1940’s event, DHL Festival, Kimberley Christmas Lights and Eastwood Fireworks with three options to deliver the programme.

The Appendix of the report highlighted in a table the different options available between Option A, B and C and associated costs.  It was noted that staffing and event infrastructure costs increased year on year and were expected to increase further in 2022. This meant the Company would be able to deliver less event services within the same budget.

·         Option A Increased the number of Play Days and financial costs would be contained within the Liberty Leisure Ltd events budget requiring no further management fee to the Company.

·         Option B Increased staffing levels and would provide a similar programme to 2019-20 along with a Council funded Events Officer Post and the cost adding to the management fee for 2022-23

·         Option C would increase Planning, delivery and budget management of Civic events to be undertaken by Liberty Leisure Events including Remembrance Parade, Mayors Ball and Freedom Parade and would have required £60,934 in addition to the management fee to cover an additional 1.5 full time equivalent Event Officer post and increased base budget incorporating existing Council events.

Discussions ensued regarding the events chosen, location and lack of consultation. Members would have liked to have had a greater input into the events programme. An explanation on Play days and Cinema events was provided.

RESOLVED that Option C in appendix 1 that will require £60,934 in addition to the management fee to cover additional 1.5 FTE event officers posts and increased base budget incorporating existing council events be approved.

RECOMMENDED to the Council that the chosen option carries a ring-fenced event delivery budget, separate to the operational and staffing budgets of the local authority trading company.

To advise Committee of updates to the Tobacco Control Action Plan.

Members were advised of updates to the Tobacco Control Action Plan.

In December 2014, Broxtowe Borough Council signed up to the Nottinghamshire County and Nottingham City Declaration on Tobacco Control.

According to the National Health Service, smoking was one of the biggest causes of death and illness in the UK.  Smoking increases the risk of developing more than 50 serious health conditions. As part of the Council’s on-going commitment to reducing the health impacts of tobacco use, a tobacco Control Action Plan had been produced.

A query was raised if the vape bus and youth clubs could be implemented into the Action Plan to support stopping. This was agreed.

RESOLVEDthat the Tobacco Control Action Plan 2021-23 with the addition of the Vape bus and Youth Clubs to be added to the Action Plan be approved.

To advise the Committee on the progress of the development of three Food Clubs in the Borough.

Members were updated on the progress of the development of three Food Clubs in the Borough.

Nottinghamshire County Council was currently working with Family Action to deliver 30 Food Clubs across Nottinghamshire by the end of the financial year.

 In Broxtowe the plan was for three Food Clubs to be located at Eastwood Children’s Centre, Beeston North Children’s Centre and Chilwell Children’s Centre. Eastwood had been opened since 22 July with Beeston opened from 9 November. Chilwell Food Club was planned for January 2022. However, this may be delayed due to capacity issues at the Centre.

To report progress against outcome targets identified in the Liberty Leisure Limited Business Plan, linked to Corporate Plan priorities and objectives, and to provide an update as to the latest key performance indicators therein.

Committee noted the progress against outcome targets identifies in the Liberty Leisure Limited Business Plan for 2021-2024, linked to Corporate Plan Priorities and objectives, and was provided with an update as the latest key performance indicators therein.

To report progress against outcome targets identified in the Health Business Plan, linked to Corporate Plan priorities and objectives, and to provide an update as to the latest key performance indicators therein.

Committee noted the progress against outcome targets identified in the Health Business Plan, linked to Corporate Plan priorities and objectives, and was provided an update as to the latest key performance indicators therein.

A vote of thanks was given to Councillor J C Patrick for all her work helping the community with Dementia. Councillor J C Patrick had stood down from her role at the Memory Café.

To consider items for inclusion in the Work Programme for future meetings.

Members considered the work programme and agreed to add a report on Play Days to the next meeting.

RESOLVED that the work programme, with the additional item of Play Days be approved.