Agenda and draft minutes

Bramcote Bereavement Services Joint Committee - Thursday, 13 January 2022 6.30 pm

Venue: Bramcote Crematorium, Coventry Lane, Bramcote

Contact: Email: committees@broxtowe.gov.uk 

Items
No. Item

25.

DECLARATIONS OF INTEREST

Members are requested to declare the existence and nature of any disclosable pecuniary interest and/or other interest in any item on the agenda.

Minutes:

There were no declarations of interest.

26.

MINUTES pdf icon PDF 130 KB

To approve the minutes of the previous meeting held on 21 October 2021.

Minutes:

The minutes of the meetting held on 21 October 2021 were confirmed and signed as a correct record.

27.

REVENUE ESTIMATES 2021/22 AND 2022/23 pdf icon PDF 449 KB

To seek approval of the proposed revenue budget for the financial year 2022/23, together with the revised estimate for the current year, in accordance with the service objective of providing efficient arrangements for funeral directors and clergy which meet the need of their service users at a reasonable cost.

 

Minutes:

The Joint Committee considered the proposed revenue budget for the financial year 2022/23, together with the revised estimate for the current year, in accordance with the service objective of providing efficient arrangements for funeral directors and clergy which meet the need of their service users at a reasonable cost.

 

RESOLVED that:

 

1.      The revised estimate for 2021/22 and the base estimate for 2022/23 as submitted at appendix 2 be approved.

2.      An amount of £10,000 be provided to cover price inflation during 2022/23.

3.      An amount of £140,000 be provided to cover capital developments during 2022/23 as outlined in appendix 3 of the report.

4.      The fees and charges as detailed in appendix 4 be implemented.

5.      An amount of £400,000 be distributed to each of the constituent authorities in 2022/23.

 

28.

MEDIUM TERM FINANCIAL STRATEGY 2021/22 TO 2025/26 pdf icon PDF 257 KB

To seek approval of a Medium Term Financial Strategy for Bramcote Crematorium through to 2025/26 in accordance with the service objective of providing efficient arrangements for funeral directors and clergy which meet the need of their service users, at a reasonable cost.

 

Minutes:

The Joint Committee considered the Medium Term Financial Strategy for Bramcote Crematorium through to 2025/26 in accordance with the service objective of providing efficient arrangements for funeral directors and clergy which meet the need of their service users, at a reasonable cost.

 

RESOLVED that the Medium Term Financial Strategy for Bramcote Crematorium be approved.

29.

CREMATION NUMBERS AND INFORMATION ON CREMATIONS pdf icon PDF 128 KB

To provide the Joint Committee with the latest update on cremation numbers and information on the different types of cremations.

Minutes:

The Joint Committee were provided with the latest update on cremation numbers and information on the different types of cremations.

 

30.

SOFTWARE UPDATE pdf icon PDF 88 KB

To provide the Joint Committee with an update on the software systems upgrade.

Minutes:

The Joint Committee were provided with an update on the software systems upgrade.

 

It was noted that the upgrade had been successfully completed with the new system going live on 13 December 2021.

 

The new system had the capability to deal with all aspects of work relating to the functions of both the crematorium and the cemeteries team.  The comprehensive core system enables all data to be stored in one central system.

 

 

 

31.

EXTERNAL ADVICE ON CREMATOR REPLACEMENT pdf icon PDF 21 KB

To update Members on the progress made with regards seeking specialist external advice on the replacement of the cremators.

 

Minutes:

Members were updated on the progress made with regards to seeking specialist external advice on the replacement of the cremators.

 

The contract, to the value of £9,625, was awarded to Rose Project Management who are experienced in undertaking these types of projects.

32.

CHRISTMAS SERVICE OF REMEMBRANCE 2021 pdf icon PDF 117 KB

To provide members of the Joint Committee with an update on the Christmas Service of Remembrance 2021.

Minutes:

The Joint Committee were provided with an update on the Christmas Service of Remembrance 2021. The annual Christmas Service of Remembrance was held on Saturday 4 December 2021.The service was attended by 90 members of the public. 

 

33.

.WORK PROGRAMME pdf icon PDF 21 KB

To consider items for inclusion in the Work Programme for future meetings.

Minutes:

The Joint Committee considered the Work Programme. It was requested a report on the technological options for viewing large funeral services be added to the Work Programme.

 

RESOLVED that the work programme be approved subject to the inclusion of a report on the technological options for viewing large funeral services and new dates for future meetings being established and circulated.

 

34.

EXCLUSION OF PUBLIC AND PRESS

 

The Committee is asked to RESOLVE that, under Section 100A of the Local Government Act, 1972, the public and press be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 1, 2, and 3 of Schedule 12A of the Act.

 

Minutes:

RESOLVED that, underSection 100A of the Local Government Act, 1972, the public and press be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 1, 2, and 3 of Schedule 12A of the Act.

35.

UPDATE ON SALE OF LAND

A verbal update will be provided at the meeting.

Minutes:

The Committee noted the verbal update.