Agenda and draft minutes

Governance, Audit and Standards Committee - Monday, 20 July 2020 7.00 pm

Venue: Virtual remote teams meeting

Contact: Email: committees@broxtowe.gov.uk 

Media

Items
No. Item

1.

DECLARATIONS OF INTEREST

Members are requested to declare the existence and nature of any disclosable pecuniary interest and/or other interest in any item on the agenda.

Minutes:

There were no declarations of interest.

2.

MINUTES pdf icon PDF 203 KB

The Committee is asked to confirm as a correct record the minutes of the meeting held on 18 May 2020.

Minutes:

The minutes of the meeting held 18 May 2020 were confirmed as a correct record.

3.

INTERNAL AUDIT REVIEW 2019/20 pdf icon PDF 359 KB

To inform the Committee of the work of Internal Audit during 2019/20.

Minutes:

The Committee was informed of the recent work completed by the Council’s Internal Audit function in 2019/20.

4.

INTERNAL AUDIT PROGRESS REPORT pdf icon PDF 439 KB

To inform the Committee of the recent work completed by Internal Audit.

 

Minutes:

Members were updated with the recent work completed by Internal Audit.  Many of the audit reports have taken place during the coronavirus pandemic lockdown and the audit process adapted accordingly to enable it to be completed successfully. 

5.

GOVERNANCE DASHBOARD - MAJOR PROJECTS pdf icon PDF 314 KB

To provide the Committee with a governance dashboard report relating to the Council’s major and key projects.  

 

Minutes:

The Committee was updated with the Governance Dashboard report relating to the Council’s major and key projects. Internal Audit confirmed an established appropriate framework for the governance, administration and processing of emergency grants were provided to ensure compliance and fairness with all the government schemes relating to Covid-19. The officers involved were thanked with all the work carried out especially under the current restrictions.

6.

AUDIT OF ACCOUNTS 2019/2020 UPDATE pdf icon PDF 199 KB

To update the Committee on progress in producing the Council’s accounts for 2019/20 and their subsequent review by the Council’s external auditors (Mazars).

 

Minutes:

Members noted the progress in producing the Council’s accounts for 2019/20 two months ahead of the revised statutory deadline due to Covid-19. The audit of the accounts were currently taking place with the Council’s external auditors (Mazars) and the final, audited accounts will be presented for approval at the next committee.

7.

COMPLAINTS REPORT 2019/2020 pdf icon PDF 520 KB

To provide members with a summary of complaints made against the Council.

Minutes:

Members were updated with a summary of complaints made against the Council 2019/20. Housing complaints were noted to have seen an increase following the extreme weather conditions and the Covid-19 pandemic. It was agreed to follow up recommendations suggested to departments after stage two and report these to Committee and to recommend to departments who are responsible for stage one complaints to be more proactive and suggest improving communications and training to prevent the complaint in the first instance.

8.

FREEDOM OF INFORMATION REPORT 2019/2020 pdf icon PDF 224 KB

To provide members with an overview of Freedom of Information (FOI) requests made to the Council.

 

Minutes:

The Committee was updated with an overview of Freedom of Information requests made to the Council in 2019/20

9.

COMMUNITY GOVERNANCE REVIEW pdf icon PDF 127 KB

To inform the Committee of the proposed arrangements for the Community Governance Review (CGR).

 

Minutes:

The Committee was informed of the proposed arrangements for the Community Governance Review. Members were presented with an amended recommendation to grant the Chief Executive delegated authority to postpone to CGR until October 2021.  The amended recommendation was proposed and seconded by Councillor E Williamson and Councillor I L Tyler.  An additional amendment was suggested to amend the date to June 2021.  This amendment was proposed and seconded by Councillor P D Simpson and Councillor J M Owen and when put the vote was carried.

 

            RESOLVED that the Community Governance review be postponed until June 2021.

 

10.

THE DRAFT MODEL CODE OF CONDUCT pdf icon PDF 197 KB

The consultation on the draft model code of conduct has finally got underway. This report reflects the need for the Council to respond to the consultation which runs till 17 August 2020 and so will have passed before the next meeting of this Committee.

 

Additional documents:

Minutes:

Members considered the draft model code and the associated draft response.

It was requested that the Code be amended to include the declarations of properties, land holdings, corporate tenancies, tenancies, easement, servitude, interest or right in or over land as appropriate for individual members. Additionally, members requested that the Code be amended to include a declaration on the beneficial or negative interest in land which is in the area of the Council. It was suggested that the Code of Conduct should be applied to Councillors outside their Council duties as well.

 

RESOLVED that:

1.    The Council’s response to the Consultation on the Draft Model Code of Conduct, as amended, be approved.

2.    The best practice guidance be approved

11.

WORK PROGRAMME pdf icon PDF 114 KB

To consider items for inclusion in the Work Programme for future meetings.

Minutes:

The Committee considered the Work Programme.

 

RESOLVED that the Work programme be approved, subject to the inclusion of a Governance report for Discretionary Grant Aid and Council Tax Support scheme in relation to Covid-19 response.