Agenda and minutes

Members are requested to declare the existence and nature of any disclosable pecuniary interest and/or other interest in any item on the agenda.

There were no declarations of interest.

The Committee is asked to confirm as a correct record the minutes of the meeting held on 17 July 2023.

The minutes of the meeting 17 July 2023 were confirmed and signed as a correct record.

The Committee is asked to NOTE the minutes of the Advisory Shareholder Sub Committee on 10 July 2023.

The Committee noted the minutes of the Advisory Shareholder Sub Committee held on 10 July 2023.

To consider amendments to the Local Joint Consultative Committee, Policy Overview Working Group and the Events, Arts, Culture and Heritage Working Group and in addition to provide a provision in the Constitution to allow for urgent items to be considered at full Council meetings, and to recommend these to full Council to be adopted.

The Committee considered amendments to the constitution regarding Local Joint Consultative Committee, Policy Overview Working Group and the Events, Arts, Culture and Heritage Working Group and in addition to provide a provision in the Constitution to allow for urgent items to be considered at full Council meetings.

RECOMMENDED to Council that:

1.  The arrangement to add a provision for the consideration of urgent business at full Council meetings be approved,

2.  The amendments to the terms of reference for the Policy Overview Working Group be approved,

3.  The amendments to the terms of reference for the Events, Arts, Culture and Heritage Working Group be approved,

4.  The amendments to the Local Joint Consultative Committee Constitution be approved.

This report sets out the assessment by the designated Section 151 Officer of the Council’s Going Concern status.

The Committee noted the assessment by the designated Section 151 Officer of the Council’s Going Concern status.

The concept of a ‘going concern’assumes that an authority, its functions and services will continue in operational existence for the foreseeable future.  This assumption underpins the accounts drawn up under the Local Authority Code of Accounting Practice and is made because local authorities carry out functions essential to the community and are themselves revenue-raising bodies (with limits on their revenue-raising powers arising only at the discretion of central government). 

To inform the Committee of the recent work completed by Internal Audit.

The Committee noted of the recent work completed by Internal Audit. Internal Audit had also reviewed progress made by management in implementing agreed actions within six months of the completion of the respective audits.  Where agreed actions to address significant internal control weaknesses have not been implemented this may have implications for the Council.

To provide the Committee with the Annual Counter Fraud Report for 2022/23.

The Committee were updated with the Annual Counter Fraud Report for 2022/23.

As required by the Council’s Fraud and Corruption Prevention Policy, the Annual Counter Fraud Report is presented to this Committee to provide a summary of the ongoing Counter Fraud work performed by Internal Audit and other relevant departments.

It was noted that no fraudulent activity within the Council had been noted during the financial year 2022/23.

To provide the Committee with an update to the ‘Governance Dashboard’ relating to the Council’s major projects.

The Committee were provided with an update to the ‘Governance Dashboard’ relating to the Council’s major projects.

The Council currently has four major projects in progress: the Housing Delivery Plan, Stapleford Towns Fund, Kimberley Levelling Up Fund and the UK Shared Prosperity Fund.

To approve the amendments to the Strategic Risk Register and the action plans identified to mitigate risks.

The considered the Strategic Risk Register and the action plans identified to mitigate risks.

RESOLVED that the amendments to the Strategic Risk Register and the actions to mitigate risks as set out be approved.

To consider items for inclusion in the Work Programme for future meetings.

The Committee considered the Work Programme.

          RESOLVED that the Work Programme be approved.