Agenda and minutes

Venue: Microsoft Teams

Contact: Email: committees@broxtowe.gov.uk 

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Items
No. Item

32.

DECLARATIONS OF INTEREST

Members are requested to declare the existence and nature of any disclosable pecuniary interest and/or other interest in any item on the agenda.

Minutes:

There were no declarations of interest.

33.

MINUTES pdf icon PDF 216 KB

To approve the minutes of the previous meeting held on 8 October 2020.

Minutes:

The minutes of the meeting held on 8 October 2020 were confirmed as a correct record.

 

34.

REFERENCES

34.1

Policy and Performance pdf icon PDF 446 KB

East Midlands Development Corporation – Interim Vehicle the Establishment of EM Devco Company Limited by Guarantee CLG

2 December 2020

 

The meeting of the Finance and Resources Committee will take place on the same day as this agenda is distributed.  An updated recommendation will be brought before the Committee.  For the information of this Committee, the recommendation reads as follows:

 

RECOMMEND TO THE FINANCE AND RESOURCES COMMITTEE and COUNCIL

the expected financial contribution of £500k over three financial years funded from the Council’s general fund reserves, with the profile from 21/22, 22/23 and 23/24 to be confirmed.

 

SUBJECT TO the following conditions:

a) that the funds will not be used in a manner which contravenes state aid rules,

b) if the government decides not to financially contribute to the interim vehicle the Council, will reserve the right to review its financial commitment;

c) If government policy changes so that the HS2 hub station does not come to Toton the Council, will reserve the right to review its position

d) for consensus on a number of key points namely agreement by the council’s representative on the board to the annual business plan; changes to the articles, the process for appointment of independent directors and the decision to move to a statutory development company.

Additional documents:

Minutes:

2 December 2020

East Midlands Development Corporation – Interim Vehicle the Establishment of EM Devco Company Limited by Guarantee CLG

 

The Committee considered the reference from the Policy and Performance Committee.

 

RESOLVED that the expected financial contribution of £500,000 over three financial years funded from the Council’s general fund reserves, with the profile from 21/22, 22/23 and 23/24 to be confirmed, subject to the following conditions:

 

a)     That the funds will not be used in a manner which contravenes state aid rules,

b)     If the government decides not to financially contribute to the interim vehicle the Council, will reserve the right to review its financial commitment;

c)     If government policy changes so that the HS2 hub station does not come to Toton the Council, will reserve the right to review its position

d)     For consensus on a number of key points namely agreement by the council’s representative on the board to the annual business plan; changes to the articles, the process for appointment of independent directors and the decision to move to a statutory development company.

e)     That the council will look to ensure that the freeport proposition and any development on the Ratcliffe on Soar site is consistent with the Council's net carbon zero climate change strategy ambitions.

f)      That the council will look to ensure that the freeport proposition and any development on the Ratcliffe on Soar site is consistent with the Council's net carbon zero climate change strategy ambitions and contribute to regional resilience and clean growthand that the ambition for the national skills academy in the Broxtowe area be further developed and strengthened.

34.2

Environment and Climate Change Committee pdf icon PDF 243 KB

Garden Waste Subscription Charges for 2021/22

23 November 2020

 

Members considered the garden waste subscription charges for 2021/22 and commented how successful the service had been and noted the increase in subscribers during the lockdown measures imposed due to Covid-19.

 

            The Committee RECOMMENDED to the Finance and Resources Committee that:

1.    The price for the first bin for 2021/22 be increased to £36.00

2.    The price for additional bins for 2021/22 be increased to £22.00

 

 

Minutes:

23 November 2020

Garden Waste Subscription Charges

 

The Committee consider the reference from the Environment and Climate Change Committee.

 

RESOLVED that:

  1. The price for the first bin for 2021/22 be increased to £36.00
  2. The price for additional bins for 2021/22 be increased to £22.00

 

34.3

Jobs and Economy Committee pdf icon PDF 26 KB

Markets Officer Programme

19 November 2020

 

A programme of work for the Markets and promotions Officer was submitted to the Committee for approval, with an associated budget.

 

Discussion included the importance of promoting the markets through social media, the possibility of social media being used for members of the public to state what stalls they would like to see at their local market and the importance of ensuring markets were complimentary to existing businesses.

 

RESOLVED that:

1.            the Markets Officer programme be approved

2.            that the additional finance of £2,000 for seasonal markets be RECOMMENDED to Finances and Resources for approval.

 

Minutes:

19 November 2020

Markets Officer Programme

 

The Committee considered the reference from the Jobs and Economy Committee.

 

RESOLVED that the additional finance of £2,000 be approved.

 

35.

GRANTS TO VOLUNTARY AND COMMUNITY ORGANISATIONS, CHARITABLE BODIES AND INDIVIDUALS INVOLVED IN SPORTS, THE ARTS AND DISABILITY MATTERS 2020/21 pdf icon PDF 204 KB

To consider requests for grant aid in accordance with the provisions of the Council’s Grant Aid Policy.

Minutes:

The Committee considered the requests for grant aid in accordance with the provisions of the Council’s Grant Aid Policy.

 

            RESOLVED that the applications be dealt with as follows:

 

2nd Kimberley Scout Group

7,000

5th Stapleford Scout Group

4,500

 

36.

CAPITAL PROGRAMME 2020/21 UPDATE pdf icon PDF 273 KB

To report upon capital expenditure incurred in 2020/21 up to 31 October 2020 along with the planned financing of the 2020/21 capital programme and to seek approval for a number of capital budget variations in the current financial year

 

 

 

Minutes:

Members considered the Capital Programme 2020/21 update. The Committee noted the 2020/21 capital programme included schemes totalling £4,238,000 that were carried forward from 2019/20.

 

RESOLVED that the capital budget variations for 2020/21 as set out in appendix 3 of the report be approved.

37.

CAPITAL PROGRAMME 2020/21 -NEW BUILD OAKFIELD ROAD pdf icon PDF 98 KB

To seek approval to allocate an additional £65,000 from the 2020/21 HRA Capital Programme to build 5 highly energy efficient flats for the housing revenue account at Oakfield Road, Stapleford.

Minutes:

The Committee considered the allocation of an additional £65,000 from the 2020/21 HRA Capital Programme to build 5 highly energy efficient flats.

         

It was noted that the funding was mainly related to the lack of capacity with the existing electrical network at Oakfield Road and the subsequent upgrade work required by Western Power, at a cost of £46,000.   

 

          RESOLVED that the 2020/21 Capital Programme be amended so that the budget for the New Build – Oakfield Road scheme be increased from £700,000 to £765,000 with the additional £65,000 cost met from HRA capital receipts.

 

38.

GENERAL FUND REVENUE BUDGET AMENDMENTS 2020/21 pdf icon PDF 171 KB

To seek approval for a number of amendments to the General Fund revenue budget for 2020/21

Minutes:

Members considered the General Fund Revenue Budget Amendments 2020/21.

 

          RESOLVED that the amendments to the General Fund 2020/21 revenue budget as set out in appendices 1 and 2 be approved.

 

39.

TREASURY MANAGEMENT AND PRUDENTIAL INDICATORS 2020/21 - MID YEAR REPORT TO 31 OCTOBER 2020 pdf icon PDF 398 KB

To inform the Committee of treasury management activity and the actual prudential indicators for 2020/21 up to 31 October 2020.

 

Minutes:

The Committee noted the treasury management activity and the actual prudential indicators for 2020/21 up to 31 October 2020.

 

40.

WORK PROGRAMME pdf icon PDF 22 KB

To consider items for inclusion in the Work Programme for future meetings.

Minutes:

It was agreed that a report on changes to staffing costs from May 2019 be included at the February meeting.

 

RESOLVED that the Work Programme, as amended, be approved.

 

41.

EXCLUSION OF PUBLIC AND PRESS

The Committee is asked to RESOLVE that, under Section 100A of the Local Government Act, 1972, the public and press be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 3, 5, 7 and 12 of Schedule 12A of the Act.

 

 

Minutes:

RESOLVED that, under Section 100A of the Local Government Act, 1972, the public and press be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1, 2 and 3 of Schedule 12A of the Act.

 

42.

IRRECOVERABLE ARREARS

Minutes:

RESOLVED that the arrears in excess of £1,200 on national non-domestic rates, council tax, rents, housing/council tax benefit overpayment and sundry debtors as set out in the report be written off and to note the exercise of the Deputy Chief Executive’s delegated authority under financial regulation 5.9.

43.

POTENTIAL LETTING FOR A SCHOOL - DURBAN HOUSE EASTWOOD

Minutes:

RESOLVED that the item was deferred for further information to be considered at a future meeting.