Agenda and draft minutes

Policy and Performance Committee - Thursday, 1 July 2021 7.00 pm

Venue: Council Chamber, Council Offices, Foster Avenue, Beeston NG9 1AB

Contact: Email: committees@broxtowe.gov.uk 

Media

Items
No. Item

1.

DECLARATIONS OF INTEREST

Members are requested to declare the existence and nature of any disclosable pecuniary interest and/or other interest in any item on the agenda.

Minutes:

Councillors S Easom and D Grindell declared a non-pecuniary interest in agenda item 7 due to being boards members of Liberty Leisure. Minute number 7 refers.

2.

MINUTES pdf icon PDF 210 KB

The Committee is asked to confirm as a correct record the minutes of the meeting held on 24 March 2021.

Minutes:

The minutes of the meeting held on 24 March 2021 were approved as a correct record.

3.

REFERENCE

3.1

Environment and Climate Change Committee pdf icon PDF 234 KB

14 June 2021

Inham Nook Recreation Ground – Proposed Lease with Phoenix Inham Football Club

 

Members considered the request from Phoenix Inham Football Club to enter into 10-year lease with the Borough Council for the pavilion at Inham Nook Recreation Ground. The club was created as a community facility to serve local people.

 

It was noted that the report contained an error, in which the Finances and Resources Committee granted the Phoenix Inham Football Club £9,000 and not £11,000 as stated.

 

RECOMMENDED to the Policy and Performance Committee that the Council, subject to agreeing Heads of Terms with Phoenix Inham Football Club, grant a 10-year lease, for the pavilion at Inham Nook Recreation Ground to Phoenix Inham Football Club.

 

The granting of the lease will be subject to the following;

 

1.     Confirmation of the legal structure of the football club and Phoenix Inham Community Foundation.

2.     A clause in the Heads of Terms prohibiting the Pavillion, the Phoenix Inham Football Club and the Phoenix Inham Community Foundation from endorsing, promoting and advertising a political party, the candidates of a political party or the policies of a political party.

3.     A protocol to ensure that the financial viability of the Phoenix Inham Football Club and the Inham Phoenix Community Foundation does not put the finances of the Council at risk.

 

The Heads of Terms should be approved by the leaders of the Labour, Conservative and Liberal Democrat Groups before the lease is granted.

 

Minutes:

The Committee consider the granting of a lease to Phoenix Inham Football Club.

 

RESOLVED that the Council, subject to agreeing Heads of Terms with Phoenix Inham Football Club, grant a 10-year lease, for the pavilion at Inham Nook Recreation Ground to Phoenix Inham Football Club. The granting of the lease will be subject to the following;

 

1. Confirmation of the legal structure of the football club and Phoenix Inham Community Foundation.

 

2. A clause in the Heads of Terms prohibiting the Pavillion, the Phoenix Inham Football Club and the Phoenix Inham Community Foundation from

endorsing, promoting and advertising a political party, the candidates of a political party or the policies of a political party.

 

3. A protocol to ensure that the financial viability of the Phoenix Inham Football Club and the Inham Phoenix Community Foundation does not put the finances of the Council at risk. The Heads of Terms should be approved by the leaders of the Labour, Conservative and Liberal Democrat Groups before the lease is granted.

4.

REVISION OF THE HEALTH AND SAFETY POLICY pdf icon PDF 104 KB

To review the Council’s Health and Safety Policy, which comprises of the ‘Statement of Intent’, ‘Organisation’ and ‘Arrangements’.

 

Additional documents:

Minutes:

Members considered the revisions to the Council’s Health and Safety Policy. The Health and Safety Policy Statement specifies the binding commitment of the Council in that health and safety will rank as a prominent and permanent feature of all activities conducted.

 

RESOLVED that the revised Health and Safety policy be approved.

5.

CORPORATE PLAN OUTCOMES YEAR 1 (2021/21) AND TARGETS FOR YEAR 2 (2021/22) pdf icon PDF 97 KB

The report highlights a narrative summary of progress in achieving the corporate plan vision in the last year and sets out the targets for the current year.

 

Additional documents:

Minutes:

The Committee noted the summary of progress made in achieving the corporate plan vision in the last year and the targets for the current year.

 

RESOLVED that the outcome targets set out in appendix 2 be approved.

6.

LEISURE FACILITIES STRATEGY - UPDATE ON PROGRESS pdf icon PDF 198 KB

This report updates members on progress with the Leisure Facilities Strategy and covers the latest position on the Bramcote site options, the options for a leisure centre in the north of the Borough, and the latest position with negotiations with EMET regarding Kimberley school joint use agreement. The report also recommends that members consider the Council’s client side leisure capacity, and improvements to the governance of Liberty Leisure limited.

 

Minutes:

Members considered progress with the Leisure Facilities Strategy and the latest position on the Bramcote site options, the options for a leisure centre in the north of the Borough, and the latest position with negotiations with EMET regarding Kimberley School joint use agreement.

 

RESOLVED that;

 

1. (a) commencement of further work (pre planning, financial modelling, project plan) on the ‘new build on the current site’ option at Bramcote

 

(b) recommissioning work on the potential leisure facilities in the north of the Borough.

 

(c) the establishment of a client side leisure capacity.

 

(d) the delegation of the negotiations of any post April 2022 Kimberley school joint use agreement with EMET to the Deputy Chief Executive, and that the final agreement is submitted to Committee for final approval.

 

(e) the Monitoring officer reviews the governance arrangements at Liberty Leisure limited and reports back suggested improvements to the Governance, Audit and Standards Committee.

 

2. The Committee RECOMMENDS the Finance and Resources Committee approves expenditure of £30,000 to complete the recommissioning work in the north of the Borough and £30,000 to establish the client side leisure capacity be approved.

7.

BUSINESS AND FINANCIAL PLANS - OUTTURN 2020/21 pdf icon PDF 395 KB

To consider progress against the Business Plans in respect of the Council’s priority areas and key support functions and to consider significant variances in the financial outturn against revised budgets for 2020/21.

Additional documents:

Minutes:

The Committee  noted the progress against the Business Plans in respect of the Council’s priority areas and key support functions and considered the significant variances in the financial outturn against revised budgets for 2020/21.

 

 

 

8.

COVID-19 UPDATE pdf icon PDF 253 KB

To update Councillors on the Council’s response to the COVID- 19 pandemic and implementation of the Council’s recovery strategy.

 

Minutes:

The Committee recevied an update on the Council’s response to the COVID-19 pandemic and the implementation of the Council’s recovery strategy.

 

 

9.

BEESTON TOWN CENTRE UPDATE pdf icon PDF 121 KB

To update members on progress on The Square Phase 2 in Beeston.

Minutes:

Members were update on progress made on The Square Phase 2 in Beeston. A feasibility study was being undertaken to consider re-modelling and refreshing the Argos block to bring it in line with phases I and II. It was note that any interest from potential tenants that cannot be satisfied in the new development could be directed to this “Phase III”.

 

RESOLVED to continue to delegate to the Deputy Chief Executive all key approvals, in consultation with the cross-party Project Board, and subject to the overall project cost remaining within the financial limits already set or subsequently changed by the Finance and Resources Committee and/or Full Council as appropriate.

10.

WORK PROGRAMME pdf icon PDF 112 KB

To consider items for inclusion in the Work Programme for future meetings.

Minutes:

The Committee consider the Work Programme.

 

RESOLVED that the Work Programme be approved.

11.

EXCLUSION OF PUBLIC AND PRESS

The Committee is asked to RESOLVE that, under Section 100A of the Local Government Act, 1972, the public and press be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 1, 2, and 3 of Schedule 12A of the Act.

 

Minutes:

RESOLVED that, under Section 100A of the Local Government Act, 1972, the public and press be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 1, 2, and 3 of Schedule 12A of the Act.

12.

BEESTON TOWN CENTRE REDEVELOPMENT - APPENDIX

Minutes:

The Committee NOTED the confidential appendix.