Decision details

Members were informed that the Policy was developed in response to the increasing use of GenAI tools across local government and the need for clear guidance on their responsible use. The Policy draws on the LGA template and incorporates feedback from internal stakeholders including ICT, Legal, and Information Governance teams. Members were keen that the Policy be reviewed every six months due to the changing nature of the technology.

RESOLVED to:

1.               Approve the Use of Generative Artificial Intelligence Policy.

2.               Authorise its publication on the Council’s intranet and integration into the Information Security Policy Centre.

3.               Endorse the policy’s inclusion in the broader ICT governance framework and its alignment with existing data protection and ethical standards.

4.               Approve to review this policy every six-months to ensure the latest developments in AI technology is continually reviewed and included,

Reason

The Policy ensures compliance with relevant legislation including GDPR, the Data Protection Act 2018, and aligns with the Council’s information governance framework.